Insurance Industry Hub

If you are a customer (not an insurance company), click here to visit our Insurance page for Marylanders.

Maryland HB 229 / SB 254 has been signed into law, changing the way insurance compliance will be reported to the MVA starting January 1, 2025. Click here for all the information you need to prepare.

QUICK LINKS

 

Need help submitting your eFR-19?

To submit an eFR-19, you’ll use myMVA online services. Follow the steps below:

Log in to the myMVA eFR-19 Insurance Agent portal here.
Select Yes, I have my Case Number.
Enter the case number and either the VIN, title, or tag number.
On the case information screen, scroll to the bottom of the page and select I’m the Insurance Agent.
Enter your Maryland Producer License number and password. If you haven’t logged into the system before, it will prompt you to create a password.
Submit your eFR-19. Once submitted, the information will be updated in real time.

Need help updating insurance for a customer?

To directly update the insurance on a MD registered vehicle for a customer without a lapse case, you can use myMVA online services.

Log in to the myMVA Provider Insurance Update portal here.
Enter the vehicle title number and select Search.
Confirm the correct vehicle information is displayed, then select Update Policy Information.
Enter your Maryland Producer License Number and password.
Add the new policy information on the Update Customer Information screen then select Submit.
Be sure to follow all the prompts to confirm. Once submitted, the record will be updated in real time.

New Insurer Registering in Maryland?

If you’re an insurance company looking to register in Maryland for the first time, there are some forms and steps to complete with the MVA:

Register your company with the Maryland Insurance Administration (MIA). Your company needs to be listed as active before your company can be added to the MVA’s database.
Complete a Trading Partner Info Sheet (ICD-073) and follow instructions for submitting to the MVA to be added to the MVA’s database.
At least one representative for your company needs to obtain access to the MVA’s FTP server. The two forms below are required to gain access and should be sent to the Media Processing team.

Need help with the forms or EDI / FTP file formats? Contact the Media Processing team for assistance.

Industry Updates

NEW Vehicle Insurance Compliance Reporting

Newly enacted legislation (HB 229 / SB 254 - 2024 Legislative Session) will change the way insurance is reported for Maryland registered vehicles. Once legislation becomes effective, daily transactional reporting of New Business, Reinstatements, and Cancellations will be discontinued.

The MVA will require a weekly Book of Business (BOB) file containing all active policy records from each carrier.

The MVA will be conducting BOB testing from September 9, 2024 through November 21, 2024. Carriers should sign up for a time to participate by September 1 - sign up using the form here.

Each Maryland authorized carrier will be required to participate in Online Insurance Verification (OLV) to allow the real time verification of Maryland auto policies.
Please contact ICD Support to request a copy of the Book of Business User Guide or OLV Onboarding information.

Click here to view Insurance Industry bulletins for updates from the MVA!
Common Errors and Obstacles
Insurance Reporting Townhall Presentation

Insurers should begin preparing for this change as some development may be required. More information is available in the FAQ below.

Has the legislation (HB 229 / SB 254) passed yet?

Senate Bill 254 and House Bill 229 passed in the Maryland legislature on April 9, 2024 and were signed by the Governor.

When will the legislation (HB 229 / SB 254) go into effect?

The effective date is January 1, 2025. All insurers must comply with the legislation by this implementation date.

What will change for insurers when the legislation passes?

Each insurance company will be required to provide weekly BOB to the Maryland MVA through an FR-00 file. Additionally, this bill will require insurance companies and other agents to verify a vehicle’s insurance standing by using an Online Verification (OLV) web service.

What is the difference between a FR-00 and FR-13 file?

The BOB needs to be submitted weekly to the MVA using the FR-00 submission specifications. An FR-00 submission is intended for the transmission of an insurance company’s existing active policy records, as a means of sending a copy of their existing database to the MVA. The BOB file will be in the same format as the current daily FR-13 files with minor differences:

For Companies using EDI, the BIG segment, element 4, should read "FR-00" instead of "FR-13". 
Those that are using the fixed width text files, no changes are necessary.
BOB files should only contain "NBS" or "LOD" (old legacy type) records. Reinstatement ("REI") and Cancellation ("XLC") records will not be accepted.

Once the data is uploaded, it will be checked and verified against all existing data in accordance with the FR-13 and an error report will be generated.

What do the codes mean in the error report?

The error report will contain 3-digit error codes as described in the table below. The error report will be generated in the format it was transmitted to MVA. Any error file generated will be returned to the insurance company to correct and resubmit.

Error Code	EDI Error Prefix	EDI Error Level	Error Description
016	E	L1	Insurance NAIC: missing or not a valid entry
018	E	L4	Owner Type: must be ‘1’ or '2' only
085	E	L4	Policy Number: missing
107	E	L4	Policy Type: value not 'V' or 'NS'
115	E	L4	Policy Effective Date: missing or invalid format
116	E	L4	Effective date is more recent than Expiration date
125	E	L4	Policy Exp-Cancel Date: missing, advance date or invalid format
200	E	L5	Vehicle VIN: invalid length
201	E	L5	Vehicle VIN: must be present if Policy Type is 'V'
205	E	L5	Vehicle Make: not a valid entry
206	E	L5	Vehicle Make: must be present when Policy Type is 'V'
220	E	L5	Vehicle Year: invalid year format ('CCYY')
222	E	L5	Vehicle Year: must be present if Policy Type is 'V'
225	E	L4	Owner DOB: missing or invalid format
227	E	L4	Owner DOB: must not be present if Owner Type is '2'
228	E	L4	Owner's Age is too young or too old
230	E	L4	Owner Jurisdiction: invalid value
231	E	L4	Owner Jurisdiction: must be present if Owner Type is '1' and Owner Soundex is not ‘0000000000000’
235	E	L4	Owner NameL: missing
240	E	L4	Owner NameF: must be present if Owner Type is '1'
241	E	L4	Owner NameF: must not be present if Owner Type is '2'
245	E	L4	Owner NameM: Must not be present if Owner Type is '2'
255	E	L4	Owner NameS: Must not be present if Owner Type is '2'
260	E	L4	Owner Soundex or TaxID: must be present, use ‘0000000000000’ if not available
265	E	L4	Owner Soundex: No match found in MVA database
270	E	L4	Owner Address1: missing
275	E	L4	Owner City: missing
280	E	L4	Owner State: missing or invalid value
281	E	L4	Owner Zip: missing or non-numeric value
506	E	L5	Trailer, not required to be reported

How should an insurer prepare to use Online Insurance Verification?

The Insurance Industry Committee on Motor Vehicle Administration (IICMVA) OLV web service is SOAP-based and uses XML for data exchange. The interface definition for the web service can be found here.

Transition Schedule

Transition Schedule:

Action	Date
Last day for insurance companies to submit an FR-13	December 31,2024
Last day MVA will process FR-13s	January 1, 2025
First day insurance companies can submit BoB files	December 30, 2024
First round of BoB files will be processed	January 5, 2025
Final date for BoB testing with insurance companies	November 21, 2024

Contact Information:

MVA

Insurance Compliance Division

6601 Ritchie Highway, N.E.

Glen Burnie, MD 21062

Contact us on ContactMVA

MVA Customer Service Center:     1-410-768-7000

TTY/Hearing Impaired:                      1-301-729-4563